A business mailbox service, also known as a virtual mailbox service or a commercial mailbox service, provides businesses with a physical mailing address separate from their home address. It offers a secure location for receiving mail and packages, along with additional services such as mail forwarding, scanning, and package notification.

Businesses need a mailbox service for several reasons, including maintaining privacy by keeping personal addresses off public records, establishing a professional business address, receiving mail and packages from multiple carriers, managing mail while traveling or working remotely, and separating business mail from personal mail.

Our business mailbox service provides your business with a physical brick and mortar address. Mail and packages are delivered to this address and received securely. Upon signing up for services, you will receive an immediate email that provides you with your new business address, instructions on how to change your address with state and federal entities (if necessary), details for how the service works and who to contact if you need assistance. When mail arrives, you are notified by the preferred method of notification you chose when you signed up for the service. This can include options such as scanning, in-person pickup or mail forwarding (for an additional fee).

 In most cases, a business mailbox address cannot be used as the legal address UNLESS it is also the address as your registered agent because the legal address of a business must provide official purposes such as that which is registered with the government, filing and receiving legal documents.

Some benefits of using a business mailbox service include enhanced privacy and security, a professional business image, centralized mail management, flexibility to access mail from anywhere, mail and package forwarding options, and the ability to receive mail from all carriers.

Businesses of all sizes and types can benefit from a mailbox service, including small businesses, startups, freelancers, remote workers, online sellers, and international businesses. Any business that needs a professional mailing address, mail management solutions, or enhanced privacy and security can benefit from using a business mailbox service.

Yes, we accept packages from all carriers, including USPS, FedEx, UPS, and DHL. We will receive and securely store your packages however packages, unlike mail, must be picked up within 48 hours from notice of receipt.

You will have 24/7 access to your mail via our outbox on the front door. Additionally, if you prefer that we open and scan your mail, we can do so and send it to you immediately upon receipt by email.

The one-time set up fee includes setting up of your mailbox in our system of automation and state selection and change fees. Once mailbox services are no longer being utilized, we contact the state to ensure you are no longer utilizing our address as your legal business address and there is a fee associated with this change.

Our mailbox services not only offer prompt notification of mail and packages received, but our clients can also pick up mail even after normal business hours whenever it’s convenient for them. Additionally, and unlike many other mailbox services which only offer a box (UPS, USPS, FedE, etc.) we offer a brick-and-mortar address which is necessary for building business credit. Finally, you can use our address with up to 3 different businesses. Most mailbox services only accept mail for the business you sign up with and you have to pay extra for each additional business. However, for business owners that have multiple business entities, you SAVE MONEY with us because we accept your mail and packages for up to 3 of your businesses.

A registered agent is a designated individual or company appointed by a business entity to receive legal documents, such as lawsuits, subpoenas, and government notices, on behalf of the business. The registered agent serves as the official point of contact for legal matters and ensures that important documents are received and handled promptly.

Remember as a business owner, you are a legal entity which requires following legal processes to maintain the legal umbrella of protection afforded to you by establishing your business structure. A registered agent is required by law for most business entities, including corporations, limited liability companies (LLCs), and partnerships, to ensure that there is a reliable and consistent method for receiving legal documents and official notices. It helps maintain transparency and accountability in legal matters.

The primary responsibilities of a registered agent include receiving and promptly forwarding legal documents and official notices to the business entity, maintaining accurate records of received documents, ensuring compliance with state requirements for registered agents, and being available during normal business hours to accept deliveries. Our registered agent services also include reminders of state annual filing and the filing of extensions upon request.

Yes, in many cases, business owners can serve as their own registered agent. However, there are certain requirements, such as having a physical address within the state where the business is registered and being available during regular business hours to accept legal documents. However, this exposes your personal privacy and places your personal and sensitive information such as your home address in the public domain. This can have both a personal and professional negative impact.

Some benefits of using a business mailbox service include enhanced privacy and security, a professional business image, centralized mail management, flexibility to access mail from anywhere, mail and package forwarding options, and the ability to receive mail from all carriers.

Using a professional registered agent service offers several benefits, including ensuring compliance with state regulations, maintaining privacy by keeping personal addresses off public records, providing reliable handling of legal documents, offering flexibility for businesses with multiple locations, and freeing up time for business owners to focus on their revenue generating activities.

If your business is registered to do business in multiple states (foreign qualification), you may need a registered agent in each of those states. However, some professional registered agent service providers offer nationwide coverage, allowing businesses to use the same registered agent across multiple states.

Failing to maintain a registered agent can have serious consequences, including potential fines, penalties, and legal complications. Without a registered agent, the business may not receive important legal documents or notices in a timely manner, which could result in missed deadlines or default judgments in legal proceedings.

Yes, businesses can typically change their registered agent by filing the necessary paperwork with the appropriate state agency and paying any required fees. The new registered agent must meet the qualifications set forth by the state and agree to accept the role. We offer a change of resident agency as a service.

Many people sign up with a registered agent service because it’s required only to have their business forfeited because they missed a state annual filing. The common belief is that the registered agent will file on their behalf and that is not the duty of the registered agent, nor is it usually included. However, with our service, we notify you of such filings and due dates so that you don’t forget, we will even file your extension for you if you need more time as well as file your report for an additional fee if you are unable to do it yourself. Additionally, we have other BENEFITS that you don’t typically find with most other registered agent services such as we offer up to 1-hour of FREE conference room space to host your annual board meetings as well as up to 30-minutes of meeting minutes recording via zoom. Board meetings and meeting minutes are required for most businesses and required to employ certain tax strategies for all businesses. Maybe your business is home-based, however you would like to host your board meeting in a professional environment – We have you covered with the FREE office space. As well, there is a proper way to legally record meeting minutes and many new businesses do not know or understand that format. Our recording of initial meeting minutes on your business behalf will provide you with the legal and proper format for future use.

It ensures that you and other shareholders aren't personally on the hook for company debts and liabilities. However, it is important to ensure you are not mixing business and personal matters. Especially income and expenses, banking, etc. Once this is done, the business loses the corporate veil that separates and protects the owner from becoming personally responsible for business liabilities. This Is Why proper bookkeeping is so important, it ensures the personal and business transactions are not co-mingled thus protecting the owner and keeping the corporate veil in place. For more information about our bookkeeping services 

You need to file form 2553 with IRS.

You need to apply for a new EIN and select corporation. Note, you will be responsible to update any accounts with the previous EIN to the new one. This includes banks, loans, etc.

Large public corporations or those planning to go public can benefit from things like Delaware's well-established and predictable body of corporate law—aka how courts tend to resolve business disputes. Venture capital firms and angel investors also prefer Delaware corporations. However, most small businesses form in the state where they do business to avoid added costs and complexities.

Another reason for incorporating in Delaware is for anonymity. Businesses that want to keep their members identity private will find that incorporating in Delaware provides them with this benefit. This is especially beneficial to real estate Investors with multi-units and commercial properties.